Last Updated: 14 September 2026

Tekba Food Sp. z o.o. (“Tekba Food”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website, contact us, request product information or quotations, or communicate with us in connection with our products, logistics services and B2B activities.

This Privacy Policy has been prepared in accordance with Regulation (EU) 2016/679, the General Data Protection Regulation (“GDPR”), and applicable Polish data protection and electronic communications laws.

1. Data Controller

Tekba Food Sp. z o.o. is the controller responsible for the processing of personal data collected through this website and in connection with our business activities.

Full company and contact information is provided at the end of this Privacy Policy.

2. Personal Data We Collect

Depending on how you interact with us, we may process:

• Name and surname
• Company name
• Job title or professional role
• Business address
• Email address
• Telephone number
• Country
• Information submitted through contact or quotation forms
• Business correspondence
• IP address
• Browser and device information
• Website usage data
• Cookie and similar online identifiers

Tekba Food operates primarily in the B2B market. However, information relating to identifiable employees, representatives, purchasing managers, distributors, suppliers or other business contacts may still constitute personal data under the GDPR.

3. How We Collect Personal Data

We may collect personal data when you:

• Contact us through our website
• Complete a contact or quotation form
• Contact us by email or telephone
• Request product information
• Request a commercial quotation
• Communicate with our sales team
• Enter into or discuss a business relationship with us

We may also collect limited technical information automatically when you use our website, depending on your cookie preferences.

In a B2B context, professional contact information may also be obtained from the company you represent, business partners or publicly available professional sources where permitted by law.

4. Purposes and Legal Bases for Processing

We process personal data only where there is a valid legal basis.

Enquiries and Quotation Requests

We process your information to respond to enquiries, provide product information, prepare quotations and discuss potential cooperation.

Legal basis:

Article 6(1)(b) GDPR – steps taken before entering into a contract.

and/or

Article 6(1)(f) GDPR – our legitimate interest in managing and developing business relationships.

Business Relationships

We may process personal data relating to customers, suppliers, distributors and business partners to manage ongoing or potential commercial relationships.

Legal basis:

Article 6(1)(f) GDPR – legitimate interests.

Legal and Contractual Obligations

Where necessary, personal data may be processed for contractual, accounting, tax, customs, regulatory or legal purposes.

Legal basis:

Article 6(1)(b) GDPR and/or Article 6(1)(c) GDPR.

Website Security

Limited technical information may be processed for website security, fraud prevention, troubleshooting and protection against misuse.

Legal basis:

Article 6(1)(f) GDPR – legitimate interests.

Analytics and Optional Technologies

Analytics, advertising or other non-essential tracking technologies are used only where the required consent has been obtained.

Legal basis:

Article 6(1)(a) GDPR – consent.

5. Contact and Quotation Forms

Information submitted through our website may be used to:

• Respond to your enquiry
• Provide requested product information
• Prepare a quotation
• Contact you regarding potential cooperation
• Establish or manage a business relationship

Information marked as required is necessary for us to process your request.

Submitting an enquiry or requesting a quotation does not automatically subscribe you to marketing communications.

6. Direct Marketing

Where permitted by applicable law and, where required, after obtaining your consent, we may send information concerning:

• Products and product ranges
• Commercial offers
• Wholesale opportunities
• Distribution opportunities
• Company news
• Relevant B2B information

You may withdraw your marketing consent at any time by contacting us or by using the unsubscribe option included in the communication where available.

Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

7. Cookies

Our website may use cookies and similar technologies.

Cookies necessary for the operation and security of the website may be used where permitted by law.

Optional cookies, including analytics, marketing, advertising or profiling cookies, will only be activated after the required consent has been obtained.

Users can accept, reject or manage optional cookies through the cookie settings available on the website.

Further information is available in our Cookie Policy.

8. Sharing Personal Data

Where necessary, personal data may be shared with trusted service providers supporting our business operations, including:

• Website hosting providers
• IT service providers
• Email and communication providers
• CRM or cloud service providers
• Accounting providers
• Legal and professional advisers
• Logistics and operational service providers

Personal data may also be disclosed to public authorities where required by law.

Service providers processing personal data on our behalf are required to comply with applicable data protection requirements.

9. International Data Transfers

Where possible, we use service providers processing personal data within the European Economic Area (“EEA”).

Certain technology providers may process or make data accessible outside the EEA.

Where such transfers occur, appropriate safeguards will be used in accordance with the GDPR, including European Commission adequacy decisions, Standard Contractual Clauses or other legally recognised mechanisms.

10. Data Retention

Personal data is retained only for as long as necessary for the purpose for which it was collected.

Business enquiries and correspondence may be retained for the period necessary to manage potential or existing business relationships.

Contractual, accounting, tax and regulatory information may be retained for longer periods where required by Polish or European Union law.

Where processing is based on consent, personal data may generally be processed until consent is withdrawn unless another legal basis applies.

Technical and security information is retained only for as long as reasonably necessary.

11. Your Rights

Under the GDPR, you may have the right to:

• Access your personal data
• Request correction of inaccurate information
• Request deletion of your personal data
• Request restriction of processing
• Object to certain processing
• Request data portability
• Withdraw consent at any time where processing is based on consent

Requests regarding your personal data may be submitted using the contact details provided at the end of this Privacy Policy.

12. Right to Object

Where personal data is processed on the basis of legitimate interests, you have the right to object to such processing in accordance with the GDPR.

Where personal data is processed for direct marketing purposes, you may object at any time.

Following an objection to direct marketing, your personal data will no longer be processed for that purpose.

13. Right to Lodge a Complaint

You have the right to lodge a complaint with a competent data protection supervisory authority.

In Poland, the competent authority is:

President of the Personal Data Protection Office
Prezes Urzędu Ochrony Danych Osobowych (UODO)

ul. Stanisława Moniuszki 1A
00-014 Warsaw
Poland

You may also have the right to lodge a complaint with the competent data protection authority in another EU or EEA Member State where applicable.

14. Automated Decision-Making

Tekba Food does not currently use personal data to make decisions producing legal or similarly significant effects solely through automated decision-making or profiling.

15. Data Security

We apply appropriate technical and organisational measures designed to protect personal data against unauthorised access, loss, destruction, alteration, disclosure or misuse.

Access to personal data is limited to authorised persons and service providers who require access for legitimate business purposes.

16. Third-Party Websites

Our website may contain links to third-party websites or services.

Tekba Food is not responsible for the privacy practices, security or content of third-party websites.

We recommend reviewing the privacy policies of third-party services before providing personal information.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our website, services, business activities, technologies or legal requirements.

The latest version will always be available on this website together with the date of the most recent update.

18. Company & Contact Information

Tekba Food Sp. z o.o.

Zbrosza Duża 39A
05-604 Jasieniec
Poland

Phone: +48 780 508 134
Email: info@tekbafood.pl
Website: tekbafood.pl

KRS: [KRS NUMBER]
NIP: [NIP NUMBER]
REGON: [REGON NUMBER]
EU VAT No.: [VAT NUMBER – if applicable]

Data Protection Officer: [DPO EMAIL – if applicable]